Work Life Balance – Has Technology Helped or Hurt?

I happened upon an article on FastCompany.com which stated “30% of U.S. workers who employ technology as part of their jobs feel the need to maintain a digital link to their employer at all times.”  The article also stated, “Technology is supposed to facilitate one’s work experience, making tasks smoother and more efficient, not push work so far beyond a traditional 9-5 office-based lifestyle.”  In the end, the author concluded, ”Isn’t it time to tell your company that your life is your life, and work-based tech should be kept at work?”  So, has technology helped or hurt work life balance? Continue reading

What IT Can Learn From Manufacturing

Background

A long time ago, or at least what seems like a long time ago, in the U.S., Manufacturing was King. For companies whose primary product was manufactured, manufacturing, along with finance, dominated discussions.  There was little concern for quality, cost, or customer service.  The customers would get what they got (and like it), and any additional costs incurred would simply be passed along in the price of the product.  Life was good! Continue reading

Creating a Necessary Dependence – An IT Business Alignment Whitepaper

 

Over the past several months, I have written several posts about the issues facing IT Business Alignment, a need to create a dependence between IT and the Business, and an emphasis on taking a process centric approach to the issue.

I decided to consolidate that into a white paper, which is now available. 

It’s not sponsored by a large software or hardware company, but does present an approach offered by my company (New Age Technologies) to help an organization move toward IT Business Alignment by focusing on a process to be improved, then understanding how it’s infrastructure and technology can help that process.

Please feel free to leave any comments about the paper at this post, or you can email me at the address on the paper.

I hope you enjoy!

Whitepaper:  Creating a Necessary Dependence: A Process Centric Framework for IT Business Alignment

 

Thanks!

 

Glenn Whitfield

The Communication Divide Continues

 

Effective communication is critically important in any relationship, be it with your significant other, or your business partners.  This is ever so important in the IT Business relationship.  After all, if we want to improve alignment, we need to make sure we understand each other.  Despite all the efforts, the issues continue to present themselves.  A couple of examples from the past few weeks:

In a meeting with IT & operations leaders, a business unit VP was discussing how they needed to better understand the ‘workflow’ and be able to improve it.  He asked IT to help.  Since the organization had Microsoft SharePoint deployed, the IT team went back and looked at the ‘Workflow’ engine in SharePoint.  Unfortunately, the ‘workflow’ he was talking about was the process the people were using to complete their tasks.  Same word, different meanings.

A hospital scheduling organization allowed physician offices to fax orders into the system.  The orders were converted to PDF files using “Fax-o-matic” (name changed).  Indexers then labeled the orders into the email system, and linked it to the order in the scheduling system (I know, a mess, but no $$$ to change).  Hospital leadership would constantly hear of issues with the “Fax-o-matic” system.  When they approached IT, IT would say it was working fine.  To IT, “Fax-o-matic” was the creation of the PDF file from the fax.  To Hospital leadership, “Fax-o-matic” was the entire process from faxing the order to linking it to the scheduling system, as well as finding it as necessary.

Much time and effort could have been saved (as well as some nasty meetings in the case of the second example) if both parties had taken the time to understand exactly what the other was saying,  what it meant to them, and explaining what they were going to do.  If the IT group had said what it was going to look at when the meeting ended, the VP would have realized they were not on the same page.

When communicating, it is not only important that you understand what the other person is saying, but that you are sure they understand what you are saying.

Let me know your thoughts!

 

Glenn Whitfield

Want IT Business Alignment? Change Your Approach and Create a Dependence

 

What’s wrong with your approach to IT Business Alignment is your approach to IT Business Alignment. For over 30 years, organizations have been wrestling with the IT Business Alignment issue, and according to the annual Society of Information Management survey it remains a top issue today. 

Why is this so difficult to get our arms around?  I’ve written previously about how defining IT Business Alignment has been an ongoing issue, and how our organizational structures make it very challenging (here).  We have spent so much time struggling to figure out the right approach that perhaps we have lost our way.

Part of this struggle is due to the definition itself.  ITIL v3 defines Business/IT Alignment as:

An approach to the delivery of IT Services that tries to align the Activities of the IT Service provider with the needs of the Business.

The problem with this definition is it defines Business/IT Alignment as an approach. Other definitions call it an “ongoing process” (Wikipedia).  While there may be a process to achieve it, Business/IT Alignment is not an approach or process, it is an outcome.

It is the outcome of many different approaches and processes which will vary by organization and will involve varying levels of technology.  Defining it as an outcome:

IT Business Alignment is the delivery of IT Services that does align the IT activities to the needs of the business.

Now looking at it as an outcome, how do you know when you’ve achieved it?  Well, it’s just like in the movie Goldfinger, when James Bond is asked, “What do you know about gold 007?”  His response was, “I know it when I see it.”  IT Business Alignment is like this in many ways because there is no “one size fits all” solution; each organization is unique, and alignment will look different in each.  This is what makes it so challenging.  An attempt by Company B to replicate the alignment results at Company A will likely be disappointing, because Company B is different than Company A.

However, to achieve this outcome, there must be some fundamental pieces in place in order to drive the approaches to meet the outcome of IT Business Alignment.  Fundamentally, IT and Business must be dependent on each other for success, and this dependence must be mutually recognized and acted upon.

Creating this dependence starts with creating a relationship and establishing common metrics.  Many will say this already exists in their organization.  Before you do, ask if the actions back it up?  Remember, not only does the dependence need to be recognized, but it must be acted upon.

 One way to act is to take the initiative to engage with the business in helping improve their operation.  This is where taking a process based focus to the operation can provide real benefit.  Using techniques like Business Process Management, or the one we’ve developed like the IT2x FrameworkSM, can help IT and Business create the necessary dependence and become aligned.

Once aligned, continue to move IT and the business closer.  Whether you call this Synchronization, Convergence, or Fusion, doesn’t matter.  What does matter is the continuous process of moving toward these goals. 

Change your approach to IT Business Alignment.  Stop treating it as an approach, and start looking at it as an outcome.  Then act toward achieving this outcome, by creating a dependence on each other through relationships, common metrics, and a process centric approach to improving operations. 

Let me know your thoughts!

 

Glenn Whitfield

 

 

 

 

CIO? No, Leader Wanted

 

Change.  That is the overriding theme of today.  So that got me thinking about the relationship between IT and Business, the classic IT and Business Alignment problem, and how “everyone” is always promoting that it must change.  After all, it’s been an issue for like, well, forever.

 

CEOs are always saying they need their IT organizations to understand the business to be aligned, synchronized, converged, or whatever.  They want the CIO to understand the ‘business’.  If this is the case, when looking for a CIO, why do organizations tend to look only at those who have worked exclusively, or primarily in technology?  Sure, the person has to have some level of understanding about technology, but does the CIO really need to know every detail of C#, Visual Basic, or Java?

 

I recently had a conversation with ‘Jack’, a CFO of a Fortune 1000 organization who was sharing a conversation he had with a friend of his, ‘Mark’ – a Fortune 500 CEO.  Mark was having issues getting value and alignment out of his IT organization and was considering outsourcing the group.  Jack told him, “Before you do that, you need to make sure you have the right leader in that position – someone who understands the big picture.”

 

Every organization is different – just ask them.  Maybe it’s time to do something different.  Remember the classic definition of insanity: Keep doing the same thing but expect a different result.  Seems to me that if you truly want to change the way IT functions in the organization, looking outside the technology sandbox for a leader might not be a bad idea.

 

Let me know your thoughts!

 

Glenn Whitfield